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Academic Affairs Rules

HOMEAcademic Information Academic Affairs Rules

 

Academic Affairs Management Rules

 

for the Graduate School of International Studies

 

Established on Nov. 10, 2006

Amended on Jun. 22, 2007

Amended on May 21, 2008

Amended on Jun. 19, 2008

Amended on Sep. 24, 2008

Amended on Oct. 10, 2008

Amended on Mar. 19, 2009

Amended on May 22, 2009

Amended on Sep. 17, 2009

Amended on Dec. 30, 2010

 

 

 

Chapter 1  General Provisions

 

Article 1 (Purpose) The purpose of these Rules is to provide the matters delegated by the school rules of AJOU University (hereinafter referred to as the "School Rules") and the necessary matters for the implementation thereof.

 

Article 2 (Purpose of Education) The purpose of the Graduate School of International Studies is "to train and produce leading talents capable of contributing to national development and the prosperity of mankind through advanced professional education and studies in conformity with the global era and to foster talented people capable of contributing to the development of the world and joint profit by raising Korea’s profile with foreign students and, therefore, promoting friendship."

 

Article 3 (Scope of Application) These Academic Affairs Management Rules (hereinafter referred to as the "Rules") shall be applicable to all of the courses (academic and non-academic courses) offered by the Graduate School of International Studies (hereinafter referred to as the "Graduate School").

 

 

Chapter 2   Admission

 

Article 4 (Requirements for Admission) The students who can be admitted to the Graduate School shall be those falling under Article 22 of the School Rules.

 

Article 5 (Admission Process) ① The admission process shall be divided into a general admission process and a special admission process for student admission and shall be divided into an ordinary admission process and a rolling admission process according to the time frame of selection.

② The tests for the admission process of the Graduate School shall be composed of a written test and an interview pursuant to Article 28 of the School Rules. In principle, the written test shall take into account the graduation grades of the applicants on a course lower than the course being applied for, and as to the interview, the interviewers for each major shall widely take into consideration applicant proficiency for English and Mathematics, and their capacities to complete the relevant majors, including their knowledge, aptitude, personality for the chosen major.

③ Members to oversee admission to the Graduate School shall be appointed by the Dean of the Graduate School from among the full-time or part-time university faculty.

 

Article 6 (Criteria for Grading and Passing) ① In order to pass the documentation screening and interview stages for the Graduate School, an applicant shall obtain more than 60% of the total grade with respect to each of the documentation screening and interview stages.

② The documentation screening and interview stages for the master’s degrees shall be graded as follows:

1. Documentation screening: 200 points

2. Interview: 100 points

③ Any other details shall be separately determined by the Dean of the Graduate School.

 

Article 7 (Grant of Admission) Admission to the Graduate School shall be granted by the president of the University after passing the examination given by the Academic Affairs Steering Committee of the Graduate School.

 

Article 8 (Cancellation of Admission) In the event that an applicant to whom admission has been granted is found not to meet the qualifications stated in Article 29 of the School Rules, the admission shall be cancelled.

 

Article 9 (Deferment of Admission) In the event that an applicant to whom admission is granted intends to defer the admission for personal reasons, the applicant may be granted admission only once by passing through the prescribed procedures.

 

Article 10 (Readmission) In the event that a student who was expelled from the Graduate School intends to be readmitted to the same course and the same department, the student may be granted admission only once if a remaining seat is available.

 

Article 11 (Admission by Transfer) In the event that a remaining seat is available from among the total enrollment to the Graduate School, a student who has completed not less than one semester on a master's degree at a domestic or foreign graduate school may be granted admission by transfer by passing the examination given by the Academic Affairs Steering Committee of the Graduate School. The time and procedure shall be implemented under Article 24 of the School Rules.

 

 

Chapter 3  Registration, Leave, Returning, etc.

 

Article 12 (Registration) ① Students shall pay their tuition fee every semester during the registration period as set forth by the University and shall register for more than the minimum required years for graduation for each degree course as set forth by the School Rules.

② In the event that a student intends to maintain his or her school register or to register studies with the Graduate School, as described in each of the following cases, the student shall pay the prescribed tuition fee:

1. In the event that an exchange student is studying after paying the tuition fee to an affiliated university in a foreign country;

2. In the event that a graduate-to-be does graduate from school and is further registered because he or she has not passed a general exam for graduation and the like; or

3. In the event that a student intends to continue his or her studies (thesis, etc.) by deferring the completion of a degree.

 

Article 13 (Determent of Registration) In the event that a student is unable to pay their tuition fee every semester, during the registration period, as set forth by the University, the student may defer paying their tuition fee, in part, by obtaining approval from the president no later than two (2) months after the beginning of a semester. (Amended on September 24, 2008; amended on October 10, 2008.)

 

Article 14 (Tuition Fees) ① The tuition fees for the master's degrees offered by the Graduate School may be vary and be fixed on a department-by-department basis pursuant to Article 30 of the School Rules.

② Students may register credits from the fifth semester, and the criteria for credit registration shall be as follows:

1. Not more than 3 credits: 1/3 of the tuition fee.

2. Not more than 6 credits: 1/2 of the tuition fee.

3. More than 6 credits: total tuition the fee.

However, an exception shall be made for research credits.

③ As to maintaining the school register and registration for study, 3% of the tuition fees shall be payable.

 

Article 15 (Return of Tuition Fees) ① Any previously paid tuition fees shall not be returned except for each of the following cases:

1. Where an excess of tuition fees has been paid;

2. Where a relevant student has become unable to continue his or her studies under the law or due to their death, disease, natural disasters, or other personal reasons.

② In the case of Section 1, No. 2, the criteria for calculating the date to return tuition fees shall be as follows:

1. Where a student is registered; the date of submission of a written request to dropout; and

2. Where a student is on leave: the date of leave.

③ In the case of Section 1. No.2, the tuition fees to be returned shall follow the criteria in each of the following sub-paragraphs. However, as to a new admittee, the admission fee shall be returned no later than the beginning date of a semester but, thereafter, shall not be returned. (Amended on May 21, 2008.)

1. No later than the beginning date of a semester: total amount to be returned.

2. No later than thirty (30) days after the beginning date of a semester: 5/6 of the admission fee to be returned.

3. From thirty (30) days after the beginning date of a semester until sixty (60) days thereafter: 2/3 of the admission fee to be returned.

4. From sixty (60) days after the beginning date of a semester until ninety (90) days thereafter: 1/2 of the admission fee to be returned.

5. After ninety (90) days from the beginning date of a semester: no return.

6. Where the thirtieth, sixtieth, or ninetieth day after the beginning date of a semester is a Saturday or Sunday, no later than the date of receipt of a written request to dropout on Monday is acceptable; where the date is a holiday, no later than the receipt of a written request to dropout on the following date is acceptable.

④ The criteria for returning tuition fees shall be the amount paid by a student excepting scholarships and tuition waivers.

 

Article 16 (Change of Department) ① A student intending to change his or her department or major shall pass through the approval of the head or the head professor of his or her department and then obtain permission from the dean of the Graduate School.

② A student may change his or her department only once before his or her second or third semester begins.

③ In the event that any tuition fees payable have been changed as a result of the change of his or her department, the relevant fee shall be calculated for payment.

 

Article 17 (Leave) ① A student intending to take leave of absence because of his or her disease, military entrance, or any other unavoidable reasons shall submit a written request for leave of absence.

② The period of leave shall not exceed two (2) semesters for one time and four (4) semesters in total. Where a student intends to extend his or her leave, the student shall submit a written request for the extension of leave. However, leave required because of military entrance shall not be included in the period of leave.

③ A student on leave shall hold his or her school register even during the period of leave.

 

Article 18 (Return of Tuition Fees on Taking Leave) ① With respect to students who take a leave of absence after completing registration, the tuition fee to be returned shall be based on the criteria set forth in Article 15, Section 3.

② Notwithstanding the prior Section, in each of the following cases, the tuition fee paid by a student, at the time when the student takes a period of leave, shall be deemed to be the total tuition fee payable at the time when the student returns to school. However, where a student on leave requests the return of tuition fees, the amount to be returned shall be based on the criteria set forth in the prior Section:

1. Where a student takes a normal leave not exceeding 1/4 of the number of classes;

2. Where a student takes a leave because of military entrance and the leave does not exceed 3/4 of the number of classes; or

3. Where a student unavoidably takes normal leave by obtaining permission from the president of the University because of natural disasters, disease, and the like.

 

Article 19 (Cancellation of Leave) ① When a student who has completed the procedure for taking a leave, during the registration period, intends to return to school without exceeding 1/4 of the number of classes for a particular semester, the student may cancel the leave.

② When a student who had submitted a written request for leave to perform military service receives a measure of returning home, the student may report the measure within one (1) week and cancel the leave.

 

Article 20 (Returning) In order for a student to return to school, the student shall undergo registration and return to school by submitting a written request for return, within the registration period at the beginning of the following semester, when the period of leave is to expire. However, a student may return to school by obtaining permission from the dean of the Graduate School even before the expiration of the period of leave.

 

Article 21 (Dropout) A student intending to drop out of the school shall submit a written request to dropout and obtain permission from the president of the University. The tuition fees payable after the dropout shall be returned pursuant to Article 15.

 

 

Chapter 4  Completion of Course and grade

 

Article 22 (Class) In principle, the classes offered by the Graduate School shall be provided during the daytime. However, night classes may be provided, if necessary.

 

Article 23 (Course Registration) Students shall register for courses within the predetermined period.

 

Article 24 (Change of Course Registration) Students shall not change their registered courses after the period for course change has passed. However, if there is an unavoidable reason, students may pass through the prescribed procedure within four (4) weeks from the beginning date of a semester and then obtain permission from the dean of the Graduate School.

 

Article 25 (Opening Subjects) The curricula to be used for a particular semester shall be determined by the dean of the Graduate School by passing through an examination by the head of each department.

 

Article 26 (Credit) ① The credit unit for a subject to be completed shall be one or three credits, and one hour for each week shall be one credit. However, practical or exercise-based subjects may be based on two hours for one credit, and the matters related to the completion of the language-related courses of the Graduate School may be separately determined by the dean of the Graduate School by passing through a resolution by the Academic Affairs Steering Committee of the Graduate School. (Amended on March 19, 2009.)

② With respect to research credits and receiving thesis supervision, students shall complete more than six credits. From the third semester, students shall register for and complete courses with the research credit being three credit units. Evaluation of research credits shall be marked as S (Passed), U (Un-passed), or I (Uncompleted).

③ Students enrolled at the Graduate School shall not complete courses of more than fifteen credits, as a combination of subject credits and research credits, every semester. However, such types of subject as workshops, internships, and the like separately specified by the Academic Affairs Steering Committee shall not be included therein. (Amended on March 19, 2009.)

 

Article 27 (Credits to be Completed) The credits required to be completed at the Graduate School shall be as follows. However, the subjects and credits to be completed for each department may be adjusted by passing through an examination given by the Academic Affairs Steering Committee. Korean students shall complete one selective course instead of Korean studies. (Amended on June 22, 2007.) (Amended on May 22, 2009.)

 

Department of International Business

 

Department of International Trade

 

NGO Studies

 

Department of International Cooperation and Development

 

Korean Studies

 

Classification

Thesis Required?

Subjects of Korean Studies

(Foreign Students)

Required Subjects

Selective Subjects

Research Credits

Total

Department of International Business

Student to Write thesis

3

24

15

6

48

Student Not to Write thesis

3

24

21

-

48

Department of International Trade

Student to Write thesis

3

15

15

6

39

Student Not to Write thesis

3

15

21

-

39

NGO Studies

Student Not to Write thesis

3

6

21

6

36

Student Not to Write thesis

3

6

27

-

36

Department of International Cooperation and Development

Student to Write thesis

3

6

21

6

36

Student Not to Write thesis

3

6

27

-

36

Korean Studies

Student to Write thesis

0

12

15

6

33

Student Not to Write thesis

0

12

21

-

33

 

 

Article 28 (Credit Transfer) ① Where a student has completed subjects opened at the college level, with approval by the head of each department of the Graduate School, such subjects may be transferred as the credits for graduation required by the student (but not more than six credits).

② When a student has completed any liberal art unrelated to his or her major, such subjects shall not be transferred as credits for his or her major to determine his or her eligibility for graduation.

③ The credits obtained by a student who has changed his or her prior department may be transferred by passing through the prescribed review.

④ The credits previously obtained by any re-admitted student may be transferred in combination.

 

Article 28-2 (Seasonal Courses) ① Seasonal courses may be opened during the summer or winter vacation. (Newly established on June 22, 2007.)

② The class hours for each credit unit for a seasonal course shall be not less than fifteen (15) hours. (Newly established on June 22, 2007.)

③ Students shall register for not more than six credits for each seasonal course within a prescribed period. (Newly established on June 22, 2007.)

 

Article 29 (Uncompleted Credits) The Graduate School may grant a credit of "I" (Uncompleted) not only to research credits but also to subject credits, but if the Graduate School does not submit grades within four (4) weeks after the completion of classes for a particular semester, subject credits and research credits shall be treated as "F" and "U" (uncompleted), respectively.

 

Article 30 (Make-up Courses) With respect to a subject for which a student has received a grade of F, the subject with a grade of F may be deleted on condition that the student take a course designated by the head of department.

 

Article 31 (Attendance) Grades may be granted only if students have attended not less than 3/4 of the lecture hours.

 

Article 32 (Completion) Completion of a master's degree offered by the Graduate School shall refer to cases where a student has completed the required subjects without meeting the requirements for graduation.

 

Article 33 (Syllabus) A professor responsible for a subject shall prepare a syllabus and submit it to the Education and Training Department of the Graduate School at least two (2) weeks before the beginning of a semester.

 

 

Chapter 5  Exchange of Credits

 

Article 34 (Selection of Exchange Students) The students for the exchange of credits shall be dispatched in the third semester and may be selected in a semester immediately preceding the semester for dispatch by each of the following examinations. The details thereof shall be separately determined by the dean of the Graduate School.

1. Document Screening.

2. Interview.

 

Article 35 (Transfer of Exchange Credits) A student intending to transfer the credits he or she has obtained from an exchange university shall submit to the head of his or her department a written request for credit transfer (one copy of his or her transcript to be attached). This must be done within a prescribed time period after completion of the period of exchange. However, exchange credits may be transferred for up to a maximum of fifteen (15) credits.

 

Article 36 (Transfer of Credits from Other Graduate Schools) The credits that a student has obtained from each graduate school of the University or other domestic or foreign graduate school may be transferred for up to six (6) credits after passing through a prescribed review.

 

Article 37 (Application of Agreement) With respect to any other matters not specified as to the exchange of credits, the agreements for the exchange of credits shall be applicable.

 

 

Chapter 6  Acquisition of Degree

 

Article 38 (General Examination) ① A student intending to acquire a master's degree shall pass a general examination to be conducted by the Graduate School pursuant to Article 48 of the School Rules.

② A student intending to take the general examination shall be registered for no less than two semesters and have a grade point average of no less than three points. (Amended on June 22, 2007.)

③ With respect to the subjects to take for the general examination, one subject shall be designated by the dean of the Graduate School, from among the required courses of each department, and the other subject shall be selected from among the subjects designated by each department. (Amended on October 10, 2008.)

④ In principle, the general examination shall be provided for each semester, and the time, procedure, and any other details shall be separately determined by the dean of the Graduate School.

⑤ Each subject for the general examination shall be a total score of 100 points, and a passing grade shall be more than sixty points.

⑥ In the event that a student has not passed a course in a general examination, the student may take the course again, and there shall be no restrictions on the time of the examinations.

 

Article 39 (Supervising Professor) A student shall be assigned no less than one supervising professor for their class and research, and a supervising professor(s) shall be assigned in the first semester after the student is admitted. However, a student may apply to change their supervising professor(s) at the beginning of each semester, and a student who desires to graduate with a thesis shall be assigned a thesis supervising professor in the third semester.

 

Article 40 (Thesis Plan) A student who has been registered for no less than two semesters and was assigned a thesis supervising professor shall prepare a research plan for a master's thesis, receive a recommendation from the thesis supervising professor, and then submit it to the dean of the Graduate School. (Amended on June 22, 2007.)

 

Article 41 (Submission of a Master's Thesis) ① A student who has completed the course work of the Graduate School and met the qualifications in each of the following sub-paragraphs may submit his or her a master's thesis along with recommendation b his or her thesis supervising professor. (Amended on June 19, 2008.)

1. A student who has been registered for no less than four semesters. However, an exception may be made where Article 37, Section 1, No. 1 of the School Rules is applicable.

2. A student who has received thesis supervision for no less than two semesters.

3. A student who has passed the general examination.

4. A student who has acquired or is expected to acquire the required credits for each department.

② The examination of a thesis shall be made on a regular basis, and a thesis shall be submitted no later than the date immediately preceding the date of determining the eligibility for graduation. (Amended on June 22, 2007.)

③ When a student intends to submit a thesis for a master's degree, the student shall submit each of the following documents to the dean of the Graduate School, together with the prescribed examination fee, by obtaining a recommendation from his or her thesis supervising professor within the prescribed due date:

1. One copy of the examination results for a master's thesis.

2. Three copies of the thesis for the purpose of the examination.

3. One copy of a written confirmation of thesis research ethics compliance. (Newly established on December 30, 2010.)

 

Article 42 (Thesis Framework) ① A master's thesis shall be prepared as described in each of the following sub-paragraphs:

1. In principle, a master's thesis shall be written in English.

(However, as to Korean Studies, it may be written in Korean.)

2. The book size of a thesis shall be 4 x 6 inches.

3. The cover of a thesis shall be the color bice, and the titles and the like shall be gilded and printed. The book shall be bound with a hardcover.

4. After the title, a title page and then a written certificate must be inserted.

② Any other details about the format of a master's thesis shall be determined by separate guidelines.

 

Article 43 (Thesis Examination) ① The thesis examiners shall be composed and appointed by the dean of the Graduate School.

② The examiners of a master's thesis shall be composed of no less than three (3) persons.

③ A supervising professor for the student who has submitted a master's thesis shall be automatically a thesis examiner unless there is a special reason otherwise.

④ The supervising professor shall serve as the chair for the examination of a master's thesis unless there is a special reason otherwise.

⑤ A decision on a thesis examination shall be made with affirmative votes of no less than 2/3 of the thesis examiners.

⑥ The chair for an examination of a master's thesis shall submit the results of the thesis examination to the dean of the Graduate School no later than seven (7) days after the completion of the examination.

⑦ A student who has not passed a thesis examination may resubmit a thesis in the following semester.

⑧ A student who has violated the research ethics compliance as a result of engaging in wrongful activities, such as ghostwriting or plagiarizing a thesis, shall be referred to the Academic Affairs Steering Committee of the Graduate School, which shall decide whether to take concrete action against the thesis supervising professor. (Newly established on December 30, 2010.)

 

Article 44 (Number of Copies for Thesis Submission) With respect to a thesis that has passed a thesis examination, the student shall submit to the Education and Training Department of the Graduate School eight (8) copies and one (1) CD of the thesis bound in cloth, in which a certificate of thesis is signed and sealed by the examiners, within a prescribed due date.

 

Article 45 (Grant of Degree) ① The Academic Affairs Steering Committee of the Graduate School shall determine whether to grant a master's degree to a student by taking into consideration whether a student has completed the required subjects, whether a student has completed the required credits, whether a student has acquired no less than a grade point average of three point zero (3.0), whether a student has passed the general examination, and the results of the master's thesis examination.

② A student who has passed the determination of whether to grant a degree shall be granted the relevant degree.

 

Article 46 (Deferment of Completion) In the event that a student intends to continue his or her studies, after deferring the completion thereof if he or she desires, the student shall obtain approval from his or her supervising professor or the dean of the Graduate School. However, deferment of completion shall not exceed two (2) semesters.

 

 

Chapter 7  Tuition Waiver and Scholarship

 

Article 47 (Tuition Waiver) ① Students for tuition waivers shall be determined by the Academic Affairs Steering Committee of the Graduate School from among the following student cases. (Amended on June 19, 2008.)

1. Students designated as scholarship students by outside institutions;

2. Public officials (those in the military and the police) and educational personnel of various school levels;

3. Students who have conspicuously contributed to developing their local communities;

4. Students who have contributed to or are highly likely to contribute to developing the school;

5. Students found necessary by the dean of the Graduate School; or

6. Any other students found necessary by the Academic Affairs Steering Committee.

② Students for tuition waivers shall submit the prescribed documentary evidence, if necessary.

③ The criteria for tuition waivers shall be determined by the Academic Affairs Steering Committee. (Newly established on June 19, 2008.)

 

Article 48 (Types of and Objects for Scholarship) ① The types of scholarship offered by the Graduate School shall be divided into domestic scholarships and outside scholarships according to the financial resources. Domestic scholarships shall be divided into Scholarships A, Scholarships B, New Scholarships, and TA Scholarships. Other scholarships may be added if the Academic Affairs Steering Committee of the Graduate School finds it necessary. (Amended on June 19, 2008.)

② Students of the Graduate School, who can receive a scholarship, shall fall under each of the following sub-paragraphs:

1. Students with good scores in admission or in school;

2. Students designated as scholarship students by outside institutions; or

3. Students found necessary by the dean of the Graduate School.

③ The details of the payment of a scholarship by the Graduate School shall be separately determined by the dean of the Graduate School through examination by the Academic Affairs Steering Committee of the Graduate School.

 

Article 49 (Restrictions on Payment) ① In principle, a scholarship shall not be payable doubly to one student. However, an exception may be made where a student is a work scholarship student.

② Payment shall be discontinued should a student become disqualified from receiving said scholarship, such as disciplinary action, leave of absence.

 

Chapter 8  Research Courses and Open Lectures

 

Article 50 (Research Courses) With respect to research courses, the curricula may be arranged and operated as non-academic courses in order to ensure that a student intending to conduct theoretical study related to practice can provide teaching for new studies.

 

Article 51 (Curricula) ① The curricular of the research courses of the Graduate School shall be equivalent to a master's degree, and the relevant students shall receive recognition of their studies by taking no less than six (6) major courses for each semester.

② The minimum credits required to complete the research curricula shall be twelve (12) credits, and an eligibility for completion shall be given to students whose grade point average is no less than three point zero (3.0).

③ A certificate in the Appendix shall be granted to a student who has completed the courses.

 

Article 52 (Open Lectures) ① The Graduate School may have open lectures for students other than the students of the Graduate School.

② The purpose of open lectures is to give supervision to students who desire to learn in great detail or technologies for on-the-job liberal arts or studies.

③ The subjects and titles, the period of implementation, the number of personnel for lectures, places and any other details related to the open lectures shall be separately determined by the Academic Affairs Steering Committee of the Graduate School whenever a new semester commences.

 

 

Chapter 9  Academic Affairs Steering Committee

 

Article 53 (Academic Affairs Steering Committee) ① The Academic Affairs Steering Committee of the Graduate School (hereinafter referred to as the "Academic Affairs Steering Committee) shall be composed of no less than seven (7) members, including the dean of the Graduate School, the deputy dean of the Graduate School, and the heads of departments pursuant to Article 18, Section 7 of the School Rules of Ajou University.

② The dean of the Graduate School shall serve as the president of the Academic Affairs Steering Committee. However, in cases of an accident occurring to the president, a person appointed from among the deputy dean of the Graduate School and the heads of departments may instead perform the duties of the dean.

③ The Academic Affairs Steering Committee shall examine and resolve each of the following matters:

1. Admissions, completion of courses, and grants for degrees;

2. Establishment or abolition of a department or a major and to fix the number of students;

3. Curricula;

4. Establishment, abolition, and operation of research courses and open lectures;

5. Establishment, opening and closing of rules, and the like; or

6. Any other matters related to the operation of the Graduate School.

④ The Graduate School may place a Rolling Admission Examination Committee if it is necessary to examine rolling admissions.

 

Article 54 (Operation of the Academic Affairs Steering Committee) ① The meetings of the Academic Affairs Steering Committee shall be convened by the president of the Committee, if necessary.

② The members of the Academic Affairs Steering Committee shall have a one (1) year term of office and may be reelected. However, the term of office of a member newly appointed as a result of a vacancy shall be the remaining term of the member's predecessor.

③ A meeting of the Academic Affairs Steering Committee shall be held where a majority of the current members are present, and a resolution may be passed where there are affirmative votes of no less than 2/3 of the members present.

④ In the event that circumstances require urgency or it is difficult to hold a meeting where the members are present as required, a written resolution may be made.

 

Article 55 (Minutes) The minutes of the results of meetings shall be prepared and retained.

 

 

 

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